How to Use SIFT
Master your workplace safety management with this comprehensive guide. Learn how to leverage AI-powered tools, maintain OSHA compliance, and streamline your safety workflows.
Quick Navigation
Getting Started
Platform Overview
SIFT is a comprehensive workplace safety management platform that combines AI-powered assistance with OSHA-compliant documentation and analysis tools. The platform is designed to streamline safety workflows and ensure regulatory compliance.
Safety-First Design
Built with OSHA compliance and workplace safety as the foundation
AI-Powered
Intelligent assistance for hazard analysis, incident classification, and safety guidance
Navigation
The sidebar navigation provides quick access to all platform features. Hover over the collapsed sidebar to expand it and see full labels.
AI Safety Assistant
Starting a Conversation
The AI Assistant is your primary interface for safety-related questions, document generation, and regulatory guidance.
Pro Tips
- Be specific in your questions for better responses
- Mention specific regulations, industries, or hazards
- Ask for step-by-step guidance when needed
- Request document templates or forms
Automated Form Generation
The AI can automatically detect when you want to create safety documents and trigger the appropriate forms.
JHA Generation
Try saying:
"I need to create a JHA for welding operations"Incident Reporting
Try saying:
"I want to report an incident"Training Plans
Try saying:
"Create training plan for forklift operator"Job Hazard Analysis
Creating Your First JHA
Job Hazard Analysis (JHA) forms help identify workplace hazards and establish safe work procedures.
Navigate to JHA Section
Click the Shield icon in the sidebar or ask the AI assistant
Start New JHA
Click "Create JHA" button in the top right
Fill Basic Information
Enter job name, location, department, and employee details
Use AI Assistance
Click "Generate with AI" to auto-populate hazards and controls
JHA Workflow
JHAs follow a structured workflow from creation to approval. Understanding each status helps manage your safety documentation effectively.
JHA is being created or edited. Can be modified freely.
JHA submitted for review. Awaiting supervisor approval.
JHA approved and active. Ready for field use.
JHA needs revision. Check feedback and resubmit.
AI-Powered Analysis
The AI can automatically generate comprehensive hazard analyses based on job descriptions and industry best practices.
AI Features
Incident Management
Reporting an Incident
Quick and accurate incident reporting is crucial for workplace safety and OSHA compliance.
Access Incident Reporting
Navigate to Incidents section or say "I want to report an incident" to the AI
Basic Incident Details
Enter when, where, and who was involved in the incident
Incident Description
Provide a detailed description of what happened
AI Classification
Use "Generate Injury Classification with AI" for automatic OSHA-compliant categorization
OSHA Compliance
The platform automatically handles OSHA compliance requirements, ensuring your incident reports meet federal standards.
OSHA 300 Log
Automatic generation of required injury/illness log
Reportability Assessment
AI determines if incident requires OSHA notification
Form 301 Details
Detailed injury and illness incident report
Privacy Case Handling
Automatic privacy protection for sensitive incidents
Incident Categories
Injury
Physical harm to an employee requiring medical attention
Illness
Work-related health conditions or diseases
Near Miss
Incidents that could have resulted in injury but didn't
Fatality
Work-related deaths requiring immediate OSHA notification
Training Plans
Creating Training Plans
AI-powered training plans help ensure employees receive appropriate safety training based on their job roles and industry requirements.
Navigate to Training Plans
Click the Training (FileBadge) icon in the sidebar or ask the AI "Create a training plan"
Enter Job Information
Provide job title, description, employee details, and risk level
AI Training Generation
Click "Generate Training Plan" to create comprehensive certifications and requirements
Track Progress
Mark certifications and requirements as completed to track employee progress
AI-Generated Training Content
The AI analyzes job requirements and industry standards to generate comprehensive training programs.
Training Components
Completion Tracking
Track employee progress through training programs with visual indicators and status updates.
Click training items to mark as completed and track individual progress
Training plans automatically update status based on completion rates
Export Training Plans
Generate professional Word documents for training plans to share with supervisors and maintain records.
Word Document Export
Click "Export to Word" to generate comprehensive training plan documentation with progress tracking
Export & Reporting
OSHA 300 Log Export
Generate official OSHA 300 logs in proper Word document format for compliance reporting and record keeping.
Access OSHA Export
Go to Incidents section and click "Export OSHA 300" button
Official Format
Downloads properly formatted Word document following OSHA Form 300 requirements
Complete Data
Includes all incident details, classifications, totals, and establishment information
Document Exports
Export safety documents in professional formats for sharing, printing, and record maintenance.
Export Job Hazard Analysis forms as Word documents with OSHA-compliant formatting
Generate comprehensive training documentation with completion tracking
Official OSHA Form 300 logs with automatic totals and compliance formatting
Export Best Practices
Professional Documentation
Best Practices
AI Interaction Tips
Be Specific
Instead of "help with safety," say "create a lockout/tagout procedure for electrical maintenance"
Provide Context
Mention your industry, equipment type, and specific hazards for tailored responses
Ask Follow-up Questions
Dive deeper with questions like "What PPE is required?" or "What are the regulatory requirements?"
Documentation Best Practices
JHA Best Practices
Incident Reporting
Training Management
Compliance Management
Critical Reminders
Account & Settings
Profile Management
Keep your profile information current for accurate documentation and communications.
Personal Information
Update name, email, and contact details in Settings
Company Details
Ensure company information is accurate for compliance reporting
Subscription & Billing
Need Additional Help?
Our team is here to help with any questions about safety procedures, regulations, or platform functionality. Reach out to us directly.